GRF Board of Directors Meeting

Agenda Tuesday, March 28, 10 a.m. Clubhouse 4/Virtual

1. Call to Order/Pledge of Allegiance 2. Roll Call/Notice of Quorum 3. President’s Announcement 4. Member Comments/Correspondence 5. Consent Calendar a. GRF Board of Directors Minutes, February 28 b. Accept the Interim Financial Statements, February for Audit c. Approve Reserve Fund Investment Purchase 6. New Business a. General b. Capital Funding i. Improvement at Golden Rain and Saint Andrews Proposed Solution: Award a contract/change order to Stantec Consulting for additional operational traffic analysis of the traffic light at St Andrews and Golden Rain including vehicles and pedestrians and including protected left-turn phasing on all approaches, at a cost not to exceed an additional expenditure of $4,581, Capital Funds, and authorize the President to sign the contract. ii. Recreational Vehicle Lot Signage Proposed Solution: Award a contract to All American Sign Company to supply and installation two foam facility signs 24”x108”, one on each wall, for the Recreational Vehicle Lot at a cost not to exceed $2,650 Capital Funding and authorize the President to sign the contract. c. Reserve Funding i. Main Entry Traffic Flow Proposed Solution: Approve proposal from Urban Crossroads at a cost not to exceed $13,900 to complete a traffic study and provide solutions to solve the problem on the main entry with funds to be expended from the Reserve Funding. d. Administration i. Final Vote: Adopt 20-5560-1. Surveillance Camera Policy Proposed Resolution: Ratify 20-5560-1, Surveillance Camera Policy, as presented. ii. Amend 60-5130-3, Physical Property Committee Charter Proposed Resolution: Amend 60-5130-3, Committee Charter updating language under duties rules, as presented. iii. Amend 30-1001-5, Glossary Term Proposed Resolution: Amend 30-1001-5, Glossary of Terms: Bylaws, Community Rules Violation Notice, Community Rules Violation Panel, Default, Due Process, Governing Documents, Landlord-Tenant Relationship, Occupancy Agreement, Policies Rules and Regulations, Stock Certificate, Transfer, Trust, Trust Property and Trustee as presented. iv. Amend 30-5020-1, Organization of the Board Proposed Resolution: Amend 30-5020-1, Organization of the Board, reducing the number of standing committees from 10 to 4, and establishing a target date of June 16, 2023, for the reorganization. Additionally, the GRF Administration Committee recommends the Board assess the new structure’s effectiveness approximately three months after the new committee structure has been functioning.

7. Ad Hoc Reports a. Governing Document Ad Hoc Committee – Discussion 8. Next Meeting Date Tuesday, April 25 at 10 a.m. in Clubhouse 4 9. Adjournment