Recap of GRF Board Activity, Nov. 23

Approved Consent Agenda:

MOVED and approved the consent agenda—including minutes of: the Finance Committee, Oct. 18; the GRF Administration Committee, Oct. 7; the Recreation Committee, Oct. 4; GRF Board Meeting, Oct. 26—and the acceptance of the Financial Statement, October. GENERAL Approval Management Services List and Department Hourly Rate: MOVED to approve the new Management Agreement, along with the list of services and with the 2022 department hourly rates, and to forward to the Mutual Boards for their approval. Approval of Job Descriptions— Communications Coordinator and Recreation Attendant: REMOVED from the agenda packet on Nov. 23.

COMMUNICATIONS & IT COMMITTEE ApprovalLeisureWorldWeekly Digitization of 1962-1999 Microfilm: MOVED to approve the Historical Society’s request to sign the Ancestry.com release for the Golden Rain News to become part of the CDNC UC Riverside/ Newpapers.com digital newspaper database.

FINANCE COMMITTEE Approval 2021/2022 Master Insurance Policy Renewal: MOVED to approve the master insurance policy proposal dated Nov.12, as submitted, in the amount of $2,856,963, for the policy period of Dec. 1, 2021Dec. 1, 2022, and authorize the President to sign the required renewal documents, per the insurance proposal dated Nov. 12, as prepared and submitted by DLD Insurance Brokers Inc. Approval Trust Property Lease Agreement: MOVED to approve one-year term commencing on Jan. 1, 2022, and expiring on Dec. 31, 2022, at the annual rent of $1, per the terms and conditions, the followingleaseagreementsforthe exclusive use of Trust property: Policy 40-1490-6, Friends of the Library Club; Policy 40-1491-6, Genealogy Club; Policy 40-14926, Golden Age Foundation; Policy 40-1493-6, Historical Society Club; Policy 40-1494-6, Radio Club; Policy 40-1495-6, Theater Club; Policy 40-1496-6, Rolling Thunder Club; Policy 40-14976, Video Producers Club; Policy 40-1498-6, Mutual 8; Policy 40-1489-6, LW Trailer Club. TENTATIVE VOTE: Amend

Policy40-5061-2,Fees:MOVED

to amend 40-5061-2, Fees, updating the language throughout the document, as presented, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Jan. 25, 2021. TENTATIVE VOTE: Amend Policy40-5580-2,EntryPasses— Fees: MOVED to amend policy 40-5580-2, Entry Passes—Fees, updating document language, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Jan. 25, 2021.

GRF ADMINISTRATION COMMITTEE Approval for Emergency Supplies: REMOVED from the agenda packet on Nov. 18.

Approval for Trust Property Usage for Emergencies: MOVED to approve the use of Trust Property buildings in the event of an emergency or disaster impacting the community of Leisure World. Approval Building 5 Improvements for Council on Aging: MOVED to approve capital improvements to the 248-squarefoot area within Building 5 for the use by the Council on Aging, not to exceed $13,000 capital funding, adding a $2,000 contingency for the improvements are as follows: replace carpet and repaint; replace ceiling lights with LED; replace exterior door and window, including panic hardware and automatic opener; replace window blinds; add signage. And, if needed, a draft for an annual lease will be created. Approval for Phases Three and Four—Administration Office and Workstation Improvements: MOVED to approve Phases Three and Four—Administration Offices, Ergonomic Process Improvements and the addition of a training/flex workstation in an amount not to exceed $14,084. Also, authorize the President to sign the contract.

PHYSICAL PROPERTY COMMITTEE Approval Upstairs HVAC in Clubhouse 6: REMOVED from the agenda packet on Nov. 23.

AMEND POLICY 30-5041-5, REAL TRUST PROPERTY ACREAGE: After a brief discussion, Policy 30-5041-5, Real Trust Property Acreage, was REMOVED fromtheagendaand sent back to Physical Property Committee for further review.

RECREATION COMMITTEE Approval Clubhouse 1— Cooking Range Replacement: MOVED toapprovethepurchase of a new range from JES Restaurant Equipment in the amount of $7.648.11, plus an additional $500 for parts and installation, for a total not to exceed $8,148.11 from the replacement reserves.

Approval Golden Age Foundation Tax Program 2022: MOVED to approve the use of the Knowledge and Learning Center by the Golden Age Foundation from January through mid-April 2022 for income-tax preparation as a free service to Leisure World Seal Beach residents.

ApprovalClubhouse1andClubhouse 2 Woodshops: MOVED to conceptually approve the modifications and improvements to Trust Property as identified as:

• Clubhouse 1: Woodshop 1 expansion into the adjacent space of 690 square feet (room currently has two of the six Clubhouse 1 pool tables).

• Clubhouse 2: Renovation of 1,051 square feet of space, currently used as a woodshop, into a multiuse and activity room. It is further moved to direct: the Recreation Committee, Physical Properties Committee and, if required, the Architectural Design & Review Committee to develop full specifications and cost estimates; forward such estimates of Capital and/ or Reserve Funds required to the Finance Committee; and, upon the Finance Committee’s determination of the availability of Capital and/or Reserve Funds, return the proposed project to the Board for final action.

FINAL VOTE: AMEND POLICY 70-1429.02-1, GOLF COURSE RULES: MOVED to amend 70-1429.02-1, Golf Course Rules, adding to the rules that shoes must be worn on the golf course at all times, as presented.

SECURITY, BUS & TRAFFIC COMMITTEE TENTATIVE VOTE: Amend Policy 80-1937-2, Parking— Fines: MOVED to amend 80-1937-2, Parking—Fines, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Jan. 25, 2022 TENTATIVE VOTE: Rescind Policy 80-1927.01-2, Fees for Parking Rules Violations on Trust Property: MOVED to tentatively rescind 80-1927.01-2, Fees for Parking Rules Violations on Trust Property, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Jan. 25, 2022.

TENTATIVE VOTE: Rescind Policy 80-1927.02-3, Parking Rules for Trust Property: MOVED to tentatively rescind 80-1927.02-3, Parking Rules for Trust Property, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Jan. 25, 2022.