Recap of Board Activity, March 26

Approved consent agenda:

MOVED and approved the minutes of the GRF Board of Directors, February 27, 2024; Accept the Interim Financial Statements for January 2024 for Audit; Accept the Reserve Funds Investment Purchased; Approved Transfers of Funds for GRF per Civil Code 5502; Amend 37-1429.01-1, Golf Course Regulations.

Capital Funding -Additional Front Gate RFID Purchase: MOVED to approve an additional RFID reader, a mobile workstation, printer, and scanner for the Main Gate Entrance to improve traffic flow at a cost not to exceed $19,905 Capital Funding and have the President sign the contract.

Operational Funding-Phone System Change of SIP Provider: MOVED to approve a one-time cost of $359.25 and a monthly baseline cost of $948.80 a month Operating Funding from Edge Communications and authorize the President to sign the contract.

Reserve Funding-Replacement of Service Maintenance Utility Vehicles: MOVED to approve the purchase of ten (10) big-foot utility vehicles with utility boxes and ladder racks from Paper Material Handling at a total cost not exceeding $345,500, Reserve funding, and authorize the President to sign the contract.

Reserve Funding-Network Switch Replacement: MOVED to approve the replacement of the network switches for Hummingbird Networks for $8,112.50 Reserve Funding and authorize the President to sign the contract.

Governing Documents— Amend 70-1406-1, Limitations on Use of Trust Property-Rules: MOVED to amend 70-1406-1, Limitations on Use of Trust Property—Rules, extending the ages of guests permitted to use the game room, and redesignating the rule as 37-1406-1, Limitations on Use of Trust Property.

Governing Documents— Amend 13-5092-1, Code of Ethics: FAILED to amend 135092-1, Code of Ethics, changing language throughout. This policy will be taken back to the Administration Committee for further review.

Governing Documents— Tentative Vote: Amend 48-1937-1, Parking Rules: MOVED to amend 48-19371, Parking Rules as presented, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on April 23, 2024.

Governing Documents— Tentative Vote: Amend 102000-2, Consolidated Fee Schedule: MOVED to amend 10-2000-2, adding fees for leasing garden plots, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on April 23, 2024.

Governing Documents— Tentative Vote: Amend 371447-1, Community Gardens-Rules: MOVED to amend 37-1447-1 Community Gardens- Rules, renumbering it as 37-1447-1, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on April 23, 2024.

Governing Documents— Tentative Vote: Amend 135093-1, Authorized Resident Rules of Conduct-Rules: After discussion, the Board concurred to return this policy for further review at the April Board executive meeting.

Governing Documents— Rescind 37-1429.02-1, Golf Course Rules: MOVED to rescind 70-1487-1, Recreational Vehicle Lot (RVL), Rules & Regulations.

Governing Documents— Rescind 37-1487-1, Recreational Vehicle Lot (RVL)— Rules and Regulations: MOVED to rescind 37-14871, Recreational Vehicle Lot (RVL)—Rules and Regulations.