Recap of Board Activity, March 25
Approved Consent Agenda: MOVED and approved the Committee Meeting Minutes for the Month of February 2025 as amended; GRF Board Minutes, Feb. 25, 2025, as amended; and the Interim Financial Statements for January 2025 for Audit.
General: Write Off Reserve Fund Related Balance Sheet Liability: FAILED to write off the $421,900 balance sheet liability comprising redirected funds originally intended for reserves that were placed in the operating account to pay for the initial 2025 insurance payments.
Capital Funding: Soundproofing Clubhouse 3, Room 9: CONCURRED to send this item back to the Facilities Committee.
Capital Funding: Outside St. Andrews Gate Redesign: CONCURRED to send this item back to the Facilities Committee.
Operating Funding: Elevator Maintenance Service Maintenance Contract: MOVED to award a contract to TK Elevator to service the elevators at Building C, Clubhouse 6 or Building E, and the Administration Building at a cost of $23,833 for a three-year term, Operating Funding, and authorize the President to sign the contract and authorize management to transfer the funds as necessary per California Civil Code 5502.
Reserve Funding: Amphitheater Renovation Project: MOVED to award a contract to: Cornerstone Flooring, $21,176; TM AV Consulting & Integration, $76,181; Hutton Painting, $72,000; CRM Construction, $276,155. For a total cost of $445,512, include a 10% contingency of $44,551 for a total Amphitheater Renovation Project amount not to exceed $490,063, Reserve Funding, and authorize the President to sign the contracts and authorize management to transfer the funds as necessary per California Civil Code 5502. Reserve Funding: Onsite Sale Refurbishment: MOVED to award a contract to Hi-Tech Painting & Construction for the needed renovations to the Resales Office (as outlined in the revised scope of work) in the amount of $112,900, including a 10% contingency for the total amount not to exceed $124,190, Reserve Funding, and authorize the President to sign the contract, and authorize management to transfer the necessary funds per California Civil Code 5502.
Reserve Funding: Clubhouse 2 Automatic Door Opener Installation: MOVED to approve the installation of an automatic door opener by Axxess Door at the north doors leading out into the large parking lot of Clubhouse 2, for a total cost not to exceed $9,856, Reserve Funding, and authorize the President to sign the contract.
Replacement of Kiln: MOVED to approve the replacement of the EVENHEAT STUDIO PRO 17 at Clubhouse 4 at a cost not to exceed $1,936 with a contingency of $200, Reserve Funding, for the total not to exceed $2,136 and authorize the President to sign the contract.
Governing Documents: Amend Policy 14-3182-2, Leasing Fees: MOVED to the amended Policy 14-3182-2, Leasing Fees.
Governing Documents: Amend Policy 10-1000-3, Administration Committee Charter: CONCURRED to send this item back to the Administration Committee.
Governing Documents: Ratify Tentative Vote: Amend 371468-1, Aquatic Center Rules: CONCURRED to send this item back to the Administration Committee.
