Recap of Board Activity, Nov. 26
Approved consent agenda: MOVED and approved the Com-mittee Meeting Minutes for the Month of October, 2024; GRF Board Minutes, Oct. 22, 2024; GRF Board Minutes, Oct. 24, 2024; GRF Board Minutes, Oct. 30, 2024; the Interim Financial Statements for Sept. 2024 for Audit; and to Ratify Tentative Vote: Adopt 60-5601-2, Credit Card Processing Fees.
Director Horning concurred to remove the Ratify Tentative Vote: Adopt 10-2100-2, Consolidated Fine. This item will be discussed under the Governing Document as a regular motion.
General: Salvation Army Project: MOVED to recommend that the BOD approve the Salvation Army Donation Event as described on Dec.14, 2024, 9:30 a.m.-2:30 p.m., to be located at the Community Gardens site parking area.
Capital Funding: Acoustic Treatment of Clubhouse 3, Room 9: CONCURRED to remove Acoustic Treatment of Clubhouse 3, Room 9 pending further review by the Member Services Committee.
Capital Funding: Concrete Slab—Aquatic Center: CONCURRED to send this item to the Facilities Committee.
Operating Funding: Insurance Renewal: MOVED to approve the renewal of the community’s insurance package for the 2024/2025 term at an annual cost not to exceed $5,962,802.00; this cost excludes financing charges and taxes that will be calculated once all policies are bound. The President and other officers are authorized to sign all contracts as needed, and staff is authorized to make any financial transactions required to make payments on these policies consistent with Civil Code section 5502.
Operating Funding: Inspector of Elections: MOVED to award a one-year $38,570 contract to HOA Elections of California to serve as the election inspector and conduct regularly scheduled GRF and Mutual Elections for the duration of the contract and authorize the President to sign the contract and authorize management to make the necessary funds transfers per California Civil Code 5502.
Operating Funding: Staff Benchmarking: FAILED to approve the proposal from Payscale for the Pro Package with two data sets and Consulting Services at a cost not to exceed $14,595 with funds to be expended from the Operating Account, authorize the President to sign the contract and authorize management to make the necessary funds transfers per California Civil Code 5502.
Reserve Funding: Replace Golf Course Walkway from Green No. 1 to Tee No. 5: CONCURRED to send this item back to the Facilities Committee.
Reserve Funding: Mary’s Gate Repairs: MOVED to approve the Service Maintenance Department to run power from laundry room N in Mutual 15 and install a new swing door operating system at Mary’s Gate for a total cost not to exceed $6,700, Reserve Funding, authorize the President to sign the contract, approve management to transfer the funds as necessary per California Civil Code 5502, and reimburse Mutual 15 for the cost of electrical usage.
Governing Documents: Amend 37-1468-1, Aquatic Center Rules: CONCURRED to bring this item back to the next scheduled Board meeting.
Governing Documents: Amend 37-1466-1, Fitness Center Rules: CONCURRED to bring this item back to the next scheduled Board meeting.
Governing Document: Amend 14-3323-3, Disposition of Surplus Equipment: CONCURRED to bring this item back to the next scheduled Board meeting.
Governing Documents: Amend 13-5025-1, GRF Elections Rules: MOVED to approve the revised Election Rules, Policy 13-5025-1 pending a 28-day review by membership.
Governing Documents: Ratify Tentative Vote: Adopt 10-21002, Consolidated Fine Schedule: MOVED to ratify adopting policy 10-2100-2, Consolidated Fine Schedule, as presented.
