Recap of Board Activity, Oct. 22
Approved Consent Agenda: MOVED and approved the Committee Meeting Minutes for the Month of September, 2024; GRF Board Minutes, Sept. 24, 2024; and the Interim Financial Statements for August 2024 for Audit.
Director Herman concurred to remove the Ratify Tentative Vote: Amend 37-1447-1, Use of Community Facilities, Community Gardens and Ratify Tentative Vote: Amend 14-5061-2, Residency & Trust Property Use Fees from the Consent Calendar. These items will be discussed under the Governing Document as a regular motion.
General: Approval to Reduce Operating Hours of North and South Gates: MOVED to approve the closure of the North and South Gates at 8 p.m. daily and the adjusted opening hours of 7 a.m. on weekdays and 8 a.m. on weekends.
General: Reallocation of November and December Reserve Funds to Operating Contingency Budget Item: MOVED to not make a reserve contribution for November 2024 and December 2024, which will accrue $421,900.00 in cash into the operating account to be used to help make the 2025 Insurance downpayment. The unpaid reserve contributions will remain as a liability on the Foundations balance sheet until they are paid in full in the future.
Operating Funding: Amphitheater Production Contract Renewal: MOVED to award the Amphitheater Production Sound and Lighting Service Contract to TM AV Consulting and Integration Inc for the 2025,2026 and 2027 seasons with funds to be expended from Operating GL 6485000-000 and approve the President to sign the contract and approve management to transfer the funds as necessary per California Civil Code 5502.
Reserve Funding: Restroom Renovation Project, Admin, Clubhouse 2 and Clubhouse 4: CONSENTED to send this item back to the Facilities Committee for further discussion.
Reserve Funding: Service Maintenance Utility Vehicle Replacements Phase 2: MOVED to approve the purchase often (10) additional Big Foot utility vehicles with utility boxes and ladder racks from Pape Material Handling for an amount of $345,269 Reserve funding and authorize the president sign the contract. And authorized management to transfer the necessary funds per California Civil Code 5502.
Reserve Funding: Chair Replacement: Administration Conference Room A: MOVED to approve the purchase of 17 Guest Chairs in Faux Leather and 30 Blue Vinyl Traditional Captain Chairs for Conference Room A for a cost total not to exceed $7,000 with funds to be expending from the Reserve Account and authorize management to transfer the necessary funds per California Civil Code 5502.
Governing Documents: Adopt 10-2100-2, Consolidated Fine Schedule: MOVED To adopt policy 10-2100-2, Consolidated Fine Schedule as presented, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on November 26, 2024.
GoverningDocuments: Adopt 60-5600-3, Corporate Credit Card Procedure: MOVED To adopt Policy 60-5600-3, Corporate Credit Card Procedure.
GoverningDocuments: Adopt 60-5601-2, Credit Card Processing Fees: MOVED To adopt Policy 60-5601-2, Credit Card Processing Fees, as presented, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Nov. 26, 2024.
Governing Documents: Ratify Tentative Vote: Amend 371447-1, Use of Community Facilities, Community Gardens: Moved to ratify 37-1447-1, Use of Community Facilities Community Gardens Rules, as presented.
Governing Documents: Ratify Tentative Vote: Amend 145061-2, Residency and Trust Property Use Fees: MOVED to ratify Policy 14-5061-2, Residency and Trust Property Use Fees (TPUF) as presented.
