Recap of Board Activity, Sept. 25

Approved Consent Agenda:

MOVED and approved the Committee Meeting Minutes for the Month of August, 2024; GRF Board Minutes, Aug. 27, 2024; the Interim Financial Statements for July 2024 for Audit; the Capital Funds Investment Purchase; the Reserve Funds Investment Purchase; Transfer of Funds for GRF per Civil Code 5502 for July 19, 2024-Aug. 31, 2024; Ratify the HVAC Replacement in Room 5 Clubhouse 3; and Accept 2023 Fiscal Year End of Audit.

General: Alternative Transportation Service: MOVED to approve a change to the current transportation system, wherein the GRF 145 P/P proposal is accepted, and to authorize the Executive Director to implement the proposal by Jan. 1, 2025.

General: Building 5 Office Renovation: MOVED to approve the construction of new office space for the Human Resources Department in the old Copy and Supply office at a total cost not to exceed $40,118 plus a 10% contingency with funds to be expended from the Reserve ($18,000) and Capital ($22,118), approve the President to sign the contract and approve management to transfer the funds as necessary per California Civil Code 5502.

Operating Funding: Approve 2024 Audit Proposal: MOVED to approve a three year contract with CLA, including the clause recommended by the Finance Committee regarding payment of penalties, to perform audit, tax preparation and filing, and 401(k) auditing for the Golden Rain Foundation and the mutuals at a cost of $237,038 for 2024 Fiscal Year End (FYE), $246,750 for 2025 FYE, and $257,250 for 2026 FYE. This cost will be expensed to Operating Fund GL 6432100-000 Audit Fees.

Capital Funding: Maintenance Yard EV Charging— Engineering Change Order: MOVED to approve a change order to complete the design requirements requested by SCE, from Control Engineering for the Service Carts EV Charging Stations at the Service Maintenance Yard, for a cost not to exceed $6,500 using Capital Funding and authorize the President to sign the change order and approve management to transfer the funds as necessary per California Civil Code 5502.

Reserve Funding: Service Maintenance Utility Tractor: MOVED to purchase a John Deere model 4044M Tractor for the Service Maintenance Department from RDO Agriculture Equipment for an amount not to exceed $42,756 Reserve Funding and authorize the President to sign the purchase order. Authorized management will transfer the necessary funds per California Civil Code 5502.

Reserve Funding: Exterior Painting for Administration Building, Clubhouse 2 and Health Care Center: MOVED to award a contract to Hut-ton Painting for the exterior painting of the Administration, Clubhouse 2 and Health Care Center Buildings, at a cost not to exceed $31,680, and authorize the President to sign the contract. And authorized management will transfer the necessary funds per California Civil Code 5502. (Color selection to be completed at the October Facilities Committee meeting).

Reserve Funding: HVAC Replacement in Unit 5 Clubhouse 6: MOVED to award a contract to Greenwood Heating and Air for the replacement of HVAC unit No. 5 at Clubhouse 6 at a cost not to exceed $11,650. Reserve Funding, authorize the President to sign the contract, and authorize management to make the necessary funds transfer per California Civil Code 5502.

Reserve Funding: Replacement of Intercampus Links: MOVED to approve the Alpha Omega Design proposal to replace the intercampus links at a cost not to exceed $135,415, using Reserve Funds, and authorize the President to sign the contract. And authorized management will transfer the necessary funds per California Civil Code 5502.

ReserveFunding:CastleDefense Camera System: MOVED to approve the Castle Defense/ CBTS proposal to replace the Surveillance Camera System at a cost not to exceed $437,388, using Reserve Funds, and authorize the President to sign the contract. And authorized management will transfer the necessary funds per California Civil Code 5502.

Reserve Funding: Automated External Defibrillators (AED): Moved to approve the purchase of fifteen (15) Zoll model 3 AEDs and three alarm cabinets to replace the existing Physio Control CR-Plus model AEDs for a cost not to exceed $24,285, plus tax, reserve funding, authorize the President to sign the contract and authorize management to make the necessary funds transfer per California Civil Code 5502.

Governing Documents: Amend 37-1487-1, RV Lot— Rules and Regulations: CONSENTED to send this item back to the Member Services Committee for further review.

Governing Documents: Amend37-1447-1,UseofCommunity Facilities, Community Gardens: MOVED to amend 37-1447-1, Use of Community Facilities Community Gardens Rules, as presented, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on October 22, 2024.

Governing Documents: Amend 60-1000-3, Finance Committee Charter: MOVED to approve revisions to the Finance Committee charter 601000-3 as presented.

Governing Documents: Amend 14-5061-2, Residency & Trust Property Use Fees:

MOVED to amend Policy 145061-2, Residency and Trust

Property Use Fees (TPUF) as presented, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Oct. 22, 2024.

Governing Documents: Adopt 10-2100-2, Consolidated Fine Schedule: CONSENTED to send this item back to theAdministration Committee for further review.