Recap of GRF Board Activity, July 23
Approved Consent Agenda: MOVED and approved the minutes of the GRF Board of Directors Minutes, May 28, 2024; Accept GRF Organizational Minutes, June 11, 2024; Accept GRF Ratification Minutes, June 18, 2024; Accept the Interim Financial Statements for April and May 2024 for Audit; Accept the Capital Funds Investment Purchase; Accept the Reserve Funds Investment Purchase; Approve Transfers of Funds for GRF per Civil Code 5502 for March 17, 2024—May 17, 2024.
Operating Funding: Kyocera Contract Renewal: MOVED to approve the Kyocera renewal contract and authorize the President to sign the contract.
Reserve Funding: Roof Replacement at Clubhouses 3 and 4: MOVED to award contracts to Roofing Standards for the removal and replacement of roofs at Clubhouses 3 and 4 for $408,145 and Pro Star Mechanical for $18,900, as well as the reinstallation of HVAC equipment during the roofing process. It also includes 10% contingency of $42,704 for a total cost not to exceed $469,747, authorizes the President to sign the contract, and authorizes management to make the necessary funds transfer per California Civil Code 5502.
Reserve Funding: RV Lot
Trailer and Maintenance Containers Roof Repairs: MOVED to award Roofing Standards a contract for repairing three containers and the RV lot trailer office at a cost not exceeding $8,700 Reserve Funding and authorize the President to sign the contract.
Reserve Funding: Software Upgrade to the Elevator in Building 5: MOVED to recommend the GRF Board of Directors approve the proposed software upgrades by TK Elevators for the elevator at Building 5 at a cost not exceeding $9,983 Reserve Funding and authorize the President to sign the contract.
Reserve Funding: Traffic Signal Modifications and Safety Upgrades: MOVED to award Crosstown Electrical a contract for $289,968 to complete safety improvements for the traffic light at St. Andrews and Golden Rain per the Stantec Consulting plans dated March 2, 2024. A 20% contingency ($57,993) has been added for a total cost of $347,691 reserve funding, providing a cost from Stantec for management services, authorizing the President to sign the contract, and authorizing management to make the necessary funds transfer per California Civil Code 5502.
Reserve Funding: Radio Repeaters for Channels 1 and 2: MOVED to approve the purchase of two Motorola radio repeaters model SLR5700, the hardware, and installation from SJM Industrial Radio for a total amount not exceeding $11,000, authorize the President to sign the contract, and authorize management to make the necessary funds transfer per California Civil Code 5502.
Governing Documents: Final Vote: Amend 48-19371, Parking Rules: MOVED to ratify 48-1937-1, Parking Rules, as presented.
Governing Documents: Amend 14-3323-3, Disposition of Surplus Equipment: MOVED to amend 14-3323-3, Disposition of Surplus Equipment, as presented.
Governing Documents: Adopt 60-1000-3, Finance Committee Charter: MOVED to adopt 60-1000-3, Finance Committee Charter, as amended.
Governing Documents: Amend 10-1000-3, Administration Committee Charter: MOVED to amend 10-1000-3, Administration Committee Charter, as amended.
Governing Documents: Transfer Administration Committee Rules to Finance Committee: MOVED to approve the transfer of the following policies from the Administration Committee to the Finance Committee and to change the policy number.
