Board takes action on pedestrian safety, needed repairs and more

GRF BOARD RECAP

by Ruth Osborn

Communications Director

The Golden Rain Foundation Board of Directors met July 23 for its first regular business meeting of the new term and worked through the busy agenda with efficiency.

Of major import was the vote to approve safety modifications to the intersection of Golden Rain Road and St. Andrews Drive, the site of the community’s only traffic light.

Upon the recommendation of the Facilities Committee, the board voted to award a $347,691 contract to Crosstown Electrical and Data, Inc., a Southern California-based electrical contractor that specializes in traffic signals and construction, among others.

The amount will be drawn from reserve funding and includes a 20% contingency fee, if needed.

The 60- to 90-second cycle will include an exclusive pedestrian phase, which stops all vehicular movement and allows pedestrians access to cross in all crosswalks at the intersection. The plan also includes a dedicated left-turn signal over the channel only. Stantec Consulting drafted the plan and will oversee the work.

Changes are coming to LW's main intersection, pictured, after a traffi c engineer penned a report suggesting changes to improve driver and pedestrian safety.

Emma DiMaggio Now that the board has approved the contract, work could start in the next month or two, depending on the availability of the contractor.

The GRF Board has been working to make the intersection safer for more than two years.

Th eplanisbasedonatraffi c safety study in 2022 and conforms to a separate traffic engineering study.

In other business, the board addressed the following issues.

Printer Replacement

Upon the recommendation of the Operations Committee, the board approved a renewal agreement with Kyocera, a Japanese multinational electronics manufacturer, which provides printers in GRF offices. The new agreement will save the GRF $606 a month.

Kyocera’s five-year contract is expiring this month. GRF Information Technology Services Director Marcelo Mario negotiated a month-to-month service agreement that eliminates usage overages. Overages apply if users go over the contracted number of copies allowed. GRF’s previous agreement with office copier provider averaged $4,031 a monthly, which included usage overages totaling an average of $964 per month.

Once the new agreement takes effect, it will cost $3,425 a month for GRF copy service.

Roof Replacement in Clubhouse 3 and 4 Upon the recommendation of the Facilities Committee, the board awarded contracts to Roofing Standards, a familyowned commercial roofing company based in Placentia, for the removal and replacement of roofs at clubhouses 3 and 4 for $408,145.

The board also approved a $18,900 contract to Pro Star Mechanical Services to remove and reinstall HVAC equipment during the roofing process. The entire project is estimated at a total cost not to exceed $469,747, which includes a contingency. The roofs were last replaced in 1996. The GRF Reserve Study scheduled Clubhouse 3 for replacement this year for $280,000, and Clubhouse 4 was scheduled for replacement in 2026 for $178,900.

But Clubhouse 4 developed leaks after the exceptionally rainy winter last year, and Clubhouse 3 has few questionable areas, according to a staff report.

The Physical Property Department sent an request for proposal to nine roofing contractors and nine HVAC contractors (to remove and reinstall HVAC equipment during roof replacement). The department received three roof bids and three HVAC bids, and bids were awarded to the lowest bidders.

Roof Repair to RV Lot Trailer Upon the recommendation of the Facilities Committee, the board awarded Roofing Standards a contract for the repair of three containers and the Recreational Vehicle Lot Office Building at a cost not to exceed $8,700 from reserve funding.

The RV office has a leaky roof that has been spot-repaired several times. Two Service Maintenance storage containers, one at the Maintenance Yard and the other at the 1.8-acre site also have leaky roofs.

The Physical Property Department received one quote for all three repairs, which should extend the life of the office and storage units for five-to-seven years.

Elevator Repair in Building 5 Upon the recommendation of the Facilities Committee, the board approved a proposed software upgrade by TK Elevators, a global provider of elevators, escalators and moving walks, for the elevator at Building 5. The cost will not exceed $9,983 from the reserve fund.

The elevator at Building 5 has had several service calls related to outdated software that recommends upgrading the jack re-sync software. The jack is what moves a hydraulic elevator up and down, and the software tells the jack precisely where to stop the elevator floor by floor.

GRF Documents

The board gave final approval to the parking rules, with the major change being that recreational vehicles can be parked on trust streets for a maximum of 48 hours to load and unload. It used to be 72 hours.

The board also added the option of selling surplus GRF equipment to an outside organization to its Disposition of Surplus Equipment policy. This option is in addition to selling surplus to residents, or donating or trashing it.

The board also approved a GRF Finance Committee charter that stipulates its purview, in addition to handling related administrative tasks. The Finance Committee becomes the fifth standing committee.

The others are Operations, Administration, Facilities and Member Services.