Recap of Board Activity, May 28
Approved Consent Agenda: MOVED and approved as amended the minutes of the GRF Board of Directors Minutes, April 23, 2024; Accept the Interim Financial Statements for February and March 2024 for Audit; Accept the Capital Funds Investment Purchase; Approve Use of GRF Property for GAF Special Event.
Transfer of Funds for GRF per Civil Code 5502 for March 17, 2024, to May 17, 2024: The Funds Transfer for GRF per Civil Code 5502 for March 17, 2023, to May 17, 2024, was discussed and will be returned to the next meeting with a format change.
Final Vote: Amend 13-5093-1, Authorized Rules of Conduct— Rules: MOVED to ratify 13-5093-1, Authorized Rules of Conduct—Rules, changing its title to Code of Conduct—Rules.
Capital Funding—Internet Provider Migration: MOVED to approve the Internet Provider Migration from FTS Broadband to Crown Castle and Starlink at $1,730 a month from Operating Funding and a one-time cost of $3,000 from Capital Funds, authorizing the President to sign the contract.
Capital Funding—Clubhouse 2 Flex Space: MOVED to amend the motion to state that $22,250 in Capital Funds will pay for the room’s HVAC and automatic door; and $14,600 from Reserve Funding will pay for the remaining items: remediation of popcorn ceiling, painting, flooring, and lighting. A 10% contingency was also approved ($3,685).
MOVED to approve the renovation costs for Clubhouse 2 Flex Space, dedicating $22,500 in Capital Funds for the project’s HVAC and automatic door; and $14,600 from Reserve Funding to pay for the remaining items, plus a 10% contingency bringing the total cost not exceed $40,535, and authorize the President to sign the contract.
Capital Funding—Holiday Lighting Contract: MOVED to award Magical Holiday Designs a contract at a cost not exceeding $30,995.00 in Operating Funding and authorize the President to sign the contract.
Capital Funding—Circuit Point-to-Point Transit: MOVED to table the formation of a Circuit point-to-point transit system contract until more research has been performed.
Reserve Funding—Security Vehicle Replacement: MOVED to purchase three (3) 2024 Elantra SELs from Huntington Beach Hyundai at a cost not exceeding $78,000 Reserve Funding and authorize the President to sign the contract.
Reserve Funding—Replacement of Heat Pump in Amphitheater— Video Producers Room: MOVED to award Greenwood Heating and Air a contract to replace the Video Producers Room HVAC unit for a cost not exceeding $10,000, Reserve Funding, and authorize the President to sign the contract.
Reserve Funding—Replacement of Entry Canopy in Clubhouse 2: MOVED to award AAA Awnings a contract to replace the Clubhouse 2 entry canopy at a cost not exceeding $3,100 Reserve Funding and authorize the President to sign the contract.
Reserve Funding—Replacement of Card Tables in Clubhouse 1: MOVED to approve awarding up to $940 in Reserve Funding to U-Line to replace nine (9) economy folding tables in Clubhouse 1.
Governing Documents—Tentative Vote: Amend 48-1937-1, Parking Rules: FAILED to change the policy, specifying that an RV entry pass would be valid for three (3) days and changing the loading/unloading time to seventy-two (72) hours.
MOVED to amend 48-1937-1 Parking Rules, as presented, pending a 28-day notification to the Members and a final decision by the GRF Board of Directors on July 23, 2024.
Governing Documents—Amend 13-5028-3, GRF Director’s Handbook: MOVED to amend 13-5028-3, GRF Director’s Handbook.
