Recap of Board Activity, Jan. 23
Approved Consent Agenda: MOVED and approved the minutes of the GRF Board of Directors Minutes, Nov. 28, 2023; Accept the Interim Financial Statements for October and November 2023 for Audit; Accept the Reserve Funds Investment Purchase for November and Approve Transfers of Funds for GRF per Civil Code 5502 Reserve Funding—HVAC Unit No. 5 in Clubhouse 1: MOVED to award a contract to Greenwood Heating and Air for the replacement of the HVAC unit No. 5 in Clubhouse One at a cost not exceeding $9,995, Reserve Funding, and authorize the President to sign the contract.
Governing Documents: Amend 70-1463-1, Table Tennis Rules: MOVED to amend policy 70-1463-1, Table Tennis Rules, as presented, and renumber the document to 37-1463-1.
Governing Documents: Amend 70-1487-2, Recreational Vehicle Lot – Schedule of Monetary Fines: MOVED to amend 70-1487-2, Recreational Vehicle Lot – Schedule of Monetary Fines, as presented, and renumber document 37-1487-2.
Governing Documents: Amend 13-1635-4, Call for GRF Director Candidates: MOVED to amend 50-16354, How to Be a Candidate for the GRF Foundation Board of Directors for Even-Numbered Mutuals Only, changing its title to Call for GRF Board Candidates: Even-Numbered Mutuals Only and designating the rule as 15-1635-3.
Governing Documents: Amend 50-1636-3, How to Run for Golden Rain Foundation Board—Even-Numbered Mutuals Only: MOVED to amend 50-1636-4, How to Be a Candidate for the GRF Foundation Board of Directors for Even-Numbered Mutuals Only, changing its title to GRF Board Candidate Instructions: Even-Numbered Mutuals Only, and designating the rule as 151636-3.
Governing Documents: Adopt 10-5028-3, GRF Candidate Guide: MOVED to adopt 10-5028-3, GRF Board Candidate Guide.
Governing Documents: TENTATIVE VOTE: Amend 13-5025-3, GRF Election Procedures: MOVED to amend 13-5025-3, Golden Rain Foundation Election Procedures, changing its title to Golden Rain Foundation Election Rules, designating the rule as 13-5025-1, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Feb. 27, 2024.
Governing Documents: TENTATIVE VOTE: Adopt 10-1937-3, Community Rules Violation Panel and Appeal Procedure: MOVED to adopt 10-1937-3, Resolution for Community Rules Violations. Pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Feb. 27, 2024.
RECAP, page 7 RECAP
from page 6
Governing Documents: Amend 13-5093-3, Code of Conduct Enforcement Procedure: After discussion, the Committee has concurred to return policy 13-5093-3, Code of Conduct Enforcement Procedure, to the Administration Committee for further review.
Governing Documents: TENTATIVE VOTE: Amend 13-5093-1AuthorizedResident (AR) Rules of Conduct: After discussion, the Committee has concurred to return policy 135093-1 Authorized Resident (AR) Rules of Conduct to the Administration Committee for further review.
Governing Documents: TENTATIVE VOTE: Amend 30-5093-2, Authorized Resident (AR) Rules of Conduct, Non-Compliance with Rules of Conduct – Fines and Penalties: MOVED to amend 13-5093-2, Authorized Resident Rules of Conduct; Non-Compliance with Rules of Conduct – Fines and Penalties; and change its title to Code of Conduct – Fines and Penalties, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on Feb. 27, 2024.
Ad Hoc Report: Committee Restructure Ad Hoc Committee: MOVED to approve the GRF President’s creation of an ad hoc committee to examine the effectiveness of the Foundation’s four-committee and commission the ad hoc committee to present a formal report of its assessment at the Board’s Jan. 23, 2024, meeting.
Ad Hoc Report: Receive Report and Disband Committee: MOVED to accept the final report of the Ad Hoc Four-Committee Structure Committee and disband the Ad Hoc Committee.
Ad Hoc Report: Committee Charters: FAILED to distribute the committee’s report and its review of individual committee charters to the respective committee chairs for their committees’ review and return to the GRF Board for final decisions regarding the four-committee structure.
MOVE to approve the proposed changes to the charter.
