New gate access system will be up and running Jan. 17
GATE ACCESS SYSTEM
The Security Department continues to move forward on schedule for Leisure World’s new gate access system, which will significantly heighten security in the community. The new system utilizes radio frequency identification tags (RFID), and nearly 6,000 tags have already been distributed to residents. The new system is expected to be fully up and running by Jan. 17.
All three gates are expected to be fully tested by Dec. 15. The North Gate will be closed for one day in December to facilitate training for Security staff.
Earlier this month, staff was trained on the new system’s visitor management software: Proptia. Staff will begin entering data on Nov. 27, and should finish entering the information by Dec. 29.
It is important to note that residents will always be able to call Security, 24/7, with the names of their visitors. However, the new visitor management system can
Security staff adheres a translucent RFID tag on a vehicle's headlamp. be accessed online via website or, for smartphone users, by downloading the company’s phone application. Representatives from the gate access company will be on site when the system goes live to provide guidance and technical support. Training for senior GRF staff has been extensive, and they will also assist with the roll out. More information about using Proptia on cell phones and on computers will be available by the end of the year. Residents will have two weeks to review the information and call with any questions.
During the RFID tag distribution at the 1.8-acre site, residents were asked to provide the names of their desired four authorized guests.
People who do not need RFID tags on their vehicles will still have an opportunity to provide the names of their permanent authorized guests to Security.
Soon, every resident will receive a copy of the GRF budget. In the budget packet, people will also receive a form where they can write in their permanent guests.
After filling out the form, people can return it in one of three ways: (1) handing it to any Security guard while entering the community, (2) dropping the form off at the Finance Office, or (3) mailing the form to GRF.
After Jan. 1, 2024, people will not be able to use decals to gain entry into the community; they must have an RFID tag on their vehicle or show a valid Leisure World ID to enter.
Starting Dec. 1, new residents or residents with additional vehicles can get RFID tags at the Decal Office in Building 5. The office is open from 8 a.m.4:30 p.m., Tuesday-Saturday (closed for lunch at noon).
GRF Executive Director Jessica Sedgewick is spearheading this project, with assistance from the heads of IT, Security and Physical Property. The gate access project is over 90% completed.
In an effort to create ease in Leisure World’s transportation overall, GRF Board has commissioned a traffic consulting firm, which has already begun its work and is reviewing all aspects of traffic inside the community, including traffic flow at the front gates.
Quick facts:
Starting Dec. 1, RFID tags will be available in the Decal Office.
Residents can always call Security with the names of their visitors.
