Recap of Golden Rain Foundation Board Activity, Oct. 24

Approved consent agenda: MOVED and approved the minutes of the GRF Board of Directors Minutes, Sept. 26, 2023; Accept the Interim Financial Statements August 2023.

General—Approve Southern California Edison Easement Request: MOVED to approve the Southern California Edison request for a 10-foot easement of Trust Property at the alley next to Canoe Brook to install an anchor for pole #1438516E and authorize the President to sign the agreement.

General—Approval Project Food Box: MOVED to permit Project Food Box and the Seal Beach Lions Club access to GRF facilities to distribute and sell produce boxes to individuals.

Capital Funding—Clubhouse 2, Card and Game Room Renovation: FAILED to award a $129,800 contract to Hadi Construction for renovating the Clubhouse 2 Card and Game Room, adding a 10% contingency for a total cost not to exceed $142,780 and authorize the President to sign the contract.

Capital Funding—Electric Vehicle Charging Stations Plan Check Package Service Maintenance Yard: MOVED to award a contract to Control Engineering for the Service Carts EV Charging Stations Plan Check Package at the Service Maintenance Yard for a cost not to exceed $10,770 using Capital Funding and authorizing the President to sign the contract.

Reserve Funding—Library Replacement of Flooring and Painting Interior and Exterior: MOVED to award contracts for the Library and Friends of Library buildings to Hutton Painting for the repainting of the interior and exteriors in the amount of $11,900; to Cornerstone Flooring for the floor replacement at both buildings in the amount of $44,825; and to Penn to remove and reinstall inventory in the amount of $43,837, adding a 10% contingency of $10,056 for a total cost not to exceed $110,618 Reserve funds and authorize the President to sign the contract.

Reserve Funding—Replace Unit 12 in Clubhouse 2: MOVED to award a contract to Greenwood Heating and Air to replace Clubhouse Two’s HVAC unit 12 at a cost not to exceed $9,475 Reserve Funding and authorize the President to sign the contract.

Reserve Funding—Replacement of Lapidary Kilns: MOVED to approve replacing two Kilns in Clubhouse 4 at a cost not to exceed $4,687.01 with a contingency of 10% with funds from Reserves.

Governing Documents—Amend 30-5020-1 – Organization of the Board: MOVED to amend GRF Rule 30-5020-1, Organization of the Board, consolidating within it information from 30-5020-1, Committee Structure; and 30-5101-3, Limitation of Term-GRF Officers, and assigning the amended rule the number 13-5020-1.

Governing Documents—Rescind 30-5024-1–Committee Structure and 30-5101-3—Limitation of Term-GRF Officers: MOVED to rescind 30-5020-1, Committee Structure, and 305101-3. Limitation of Term-GRF Officers.

Governing Documents—Amend 60-5504-1—Insurance Requirements: FAILED to amend 60-5504-1, Insurance Requirements— Contractors, to affirm that all independent contractors, including non-sectarian instructors who conduct professional activities on Trust property, must pay a set annual fee to verify their adherence to insurance and licensing requirements. If the motion does not pass, those recreation instructors who have already paid the fee shall be reimbursed.

Governing Documents—Amend 40-5061-2—Fees: MOVED to amend GRF Rule 40-5061-2, Fees, renaming it Residency and Trust Property Use Fees (TPUF) and changing its number to 14-5061-2.

Governing Documents—Amend 13-1001-5 – Glossary of Terms: MOVED to amend GRF Rule 13-1001-5, Glossary of Terms, changing the definitions of “Amenity Fee,” “Capital Improvement Fund,” and “Trust Property User Fee.”

Governing Document—FINAL VOTE—Amend 10-20002—Consolidated Fee Schedule: MOVED to ratify section 1.3. of Rule 10-2000-2, Consolidated Fee Schedule, standardizing the per-square-foot parking rental charge among all sizes of recreational vehicles.