GRF Board of Directors Meeting

Agenda Tuesday, July 25, 10 a.m. Clubhouse 4 This meeting may also be live streamed at www.lwsb.com. The tab will be active 15 minutes prior to the start of the meeting. The live streaming uses YouTube Live and terminates at the close of the meeting.

1. Call to Order/Pledge of Allegiance 2. Roll Call/Notice of Quorum 3. President’s Announcement 4. Member Comments/Correspondence 5. Consent Calendar a. GRF Board of Directors Minutes, May 23 b. Election Minutes, June 6 c. Organization and Ratification Minutes, June 13, 2023 d. Approve Transfers of Funds for GRF per Civil Code 5502 6. New Business a. General i. Approve Southern California Edison Easement on Trust Property. Proposed Resolution: To authorize the President to sign the Grant of Easement for the Electrical Vehicle Charging System being installed near Mutual Four. b. Capital Funding i. Capital and Reserve Funds Balance Sheet (Document Pending) ii. On-Site Sales Office Sign. Proposed Resolution: To award a contract to MJ Jurado for the installation of a concrete sign visible from both sides of Seal Beach Boulevard for the On-Site Sales Office at the entrance of Leisure World, at a cost of $8,500 Capital Funding adding $1,000 contingency for a cost not to exceed $9,500 and authorize the President to sign the contract. iii. Engineering EV Stations (Maintenance Yard). Proposed Resolution: To award a contract to Control Engineering for field engineering to evaluate sources of power to charge Electric Vehicles in the Service Maintenance Yard at a cost not to exceed $4,000 Capital Funding and authorize the President to sign the contract. iv. Radar Speed Signs. Proposed Resolution: To authorize purchase for three radar speed signs location to be chosen by the Security Department and installed by Service Maintenance, for a total cost not to exceed $15,000 Capital Funding and authorize the President sign the contract. v. Main Entry Traffic Flow. Proposed Resolution: To approve the proposal from Urban Crossroad to complete a traffic study and provide solutions to the Main Gate entry at a cost not to exceed $14,400, Capital Funding and authorize the President sign the contract.

Reserve Funding i. HVAC Unit in News Office. Proposed Resolution: To award a contract to Greenwood Heating and Air for the replacement of the HVAC unit in the News Office at a cost not to exceed $22,800 Reserve Funding and authorize the President to sign the contract. ii. Paving Project 2023. Proposed Solution: To award a contract to MJ Jurado for the grind and repaving of Interlachen, Glenview, Fairfield South, Mayfield, Twin Hills, and Main Gate entry. Crack Fill and Slurry Seal is required at Fresh Meadows, Knollwood, Kenwood and St Andrews (outside gate) using the same cost as presented in their 2022 bid and not to exceed $580,000, Reserves Funding and authorize the President to sign the contract. iii. Clubhouse Four—Grand Piano. Proposed Resolution: To approve purchase of a recommendation of a Roland GP9 5’ in Polished Ebony at a cost not to exceed $11,000, Reserve Funding and authorize the President to sign the contract. a. Governing Documents i. Amend 30-1021-1, Posting Signs on Trust Property. Proposed Solution: Amend 30-1021-1, Posting Signs on Trust Property updating verbiage throughout, as presented. ii. Amend 40-2230-3, Authorized Signatories. Proposed Solution: Amend 40-2230-3, Authorized Signatories adding Electronic Signing requirement for $150,000 payments and updating verbiage throughout as presented. b. Cost Recovery. i. Optum Lease Renewal. Proposed Solution: To extend Optum a five-year lease renewal beginning October 1, 2023, at a rate of $65,000.00 per month for 60 months with a pre-agreed, $5,000 increase at the renewal of the next 5-year lease. ii. Amend 80-5580-2, Entry Passes—Fees. Proposed Solution: Amend 80-5580-2, Entry Passes—Fees updating language throughout as presented. iii. TENTATIVE VOTE: Adopt 10-2000-2, Fees. Proposed Solution: To adopt 10-2000-2, Fees as presented, pending a 28-day notification to the members, and a final decision by the GRF Board of Directors on August 22, 2023. 7. Ad Hoc Reports a. 1.8 Ad Hoc Committee—Discussion 8. Next Meeting Date Tuesday, August 22 at 10 a.m.—Clubhouse 4 9. Adjournment