Recap of GRF Board Activity, March 28
Approved Consent Agenda: MOVED and approved the minutes of the GRF Board of Directors Minutes, February 28; Accept the Interim Financial Statements, of February for Audit; Approve Reserve Fund Investment Purchase; Approve Transfers of Funds for GRF per Civil Code 5502.
Capital Funding
Safety Improvement at Golden Rain and St. Andrews:
MOVED to award a contract/ change order to Stantec Consulting for additional operational traffic analysis of the traffic light at St. Andrews and Golden Rain, including vehicles and pedestrians and including protected left-turn phasing on all approaches, at a cost not to exceed an additional expenditure of $4,581, Capital Funding and authorize the President to sign the contract.
Recreational Vehicle Lot Signage: MOVED to award a contract to All American Sign Company to supply and installation two foam facility signs 24”x108,” one on each wall, for the Recreational Vehicle Lot at a cost not to exceed $2,650 capital funding and authorize the President to sign the contract.
Point of Sale Project:
MOVED to approve the Pointof- Sale equipment purchase for a cost not to exceed $10,000, expending funds from the Capital account with a current balance of $1,749,306 and to be added to the Reserve component list.
Cost Recovery
Ratify HomeWiseDocs Contract: MOVED to ratify the HomeWiseDocs contract, at no net cost, and instruct the President to sign the contract as soon as administratively feasible.
Final Vote: Adopt 20-55601. Surveillance Camera Policy: MOVED to ratify 20-5560-1, Surveillance Camera Policy, as presented.
Amend 60-5130-3, Physical Property Committee Charter: MOVED to amend 60-5130-3, Committee Charter updating language under Duties rules, as presented.
Amend 30-1001-5, Glossary Term: MOVED to amend 30-1001-5, Glossary of Terms: Bylaws, Community Rules Violation Notice, Community Rules Violation Panel, Default, Due Process, Landlord-Tenant Relationship, Occupancy Agreement, Policies Rules and Regulations, Stock Certificate, Transfer, Trust, Trust Property and Trustee as amended.
Amend 30-5020-1, Organization of the Board: MOVED to approve proposed changes to Policy 30-5020-1, Organization of the Board, reducing the number of standing committees from 10 to 4, and establishing a target date of June 16, 2023, for the reorganization. Additionally, the GRF Administration Committee recommends the Board assess the new structure’s effectiveness approximately three months after the new committee structure has been functioning.
