LWers welcome to comment on reservations procedures policy

GRF GOVERNING DOCUMENTS

Per the action of the GRF Board on Feb. 28, in accordance with Civil Code §4360, Notice of Approval, the Board hereby provides general notice to all Shareholders/Members of the following proposed changes to GRF Governing Documents. All Shareholders wishing to comment on the proposed changes may submit comments by either emailing them to the attention of the GRF Board to tiam@lwsb.com or mailing them to the Golden Rain Foundation, P. O. Box 2069, Seal Beach, CA 90740, Attn: Proposed Document Revisions. Please reference the name of the governing document on any correspondence submitted. All comments will be provided to the Board for review and consideration. The Board will take final action on the following proposed change on Tuesday, March 28, during the GRF Monthly Board of Directors meeting.

70-1411-1 Recreation Facility Reservations

The Golden Rain Foundation (GRF) Trust facilities will be made available for the use of all Authorized Residents (A/R’s). The Recreation Department (RD) is designated to schedule the use of the clubhouses and other recreational facilities. The Recreation Department head Director is responsible for the equitable application of this policy.

1. RESERVATIONS WILL BE PLANNED TO PROVIDE FOR THE FOLLOWING NEEDS: 1.1. FacilitiesfortheGRF,Mutualboardsandcommittees; 1.2. SpecialeventssponsoredbytheRDRecreationDepartment; 1.3. Facilitiesforreligiousservices; 1.4. FacilitiesforHolidays; 1.5. Programs and/or functions that provide important information or services for the benefit of all Members will be determined administratively; 1.6. FacilitiesforrecognizedGRFclubs/organizations; 1.7. Reservationsforprivatepartiesmustbemadebyand/ or be for Members only; 1.8. Allregularlyscheduledreservationswillbeautomatically cancelled on the following holidays each year: Thanksgiving, Christmas, New Year's Eve and New Year's Day; 1.8.1. The Golden Age Foundation may use the hospitality area of Clubhouse Six (6) on any holiday for the benefit of the Members.

1.9. Some scheduled reservations may be canceled on Election Days as required, if the clubhouse is to be used for polling, with advance notice to the club organization.

2. RESERVATION PROCEDURES

The RDRecreation Department will supply Community Facility Application forms for Members desiring to make a reservation in a clubhouse or other recreational facility.

2.1. GRF,Mutualboardsandcommitteesmaymakeareservation for meetings without the completion of the standard form. 2.2. The club or organization desiring a reservation must designate a responsible A/R’s to arrange for the reservation and the setup required. Any communication between the RD Recreation Department and the club will be through the designated A/R.

2.2.2.2.1. Setups and teardowns requiring more than thirty (30) minutes of custodial time will be charged at the current hourly rate set forth in the custodial contract. (See 70-1406-2) 2.3. Membersmustpaya$200deposittouseaclubhouse or the Clubhouse One (1) Picnic area. The deposit must be paid ten (10) days prior to the event as a good faith deposit against any damage to the facility or overtime charges. (See policy 1406-50.) The deposit will be returned or refunded, less any fee for damages or overtime, within ten (10) working days.

2.4. Thefacilitymustbesignedforatthetimetherequest is made.

2.5. AcompletesetupplanmustbeintheRecreationOffice ten (10) days prior to a booked event or the event is automatically canceled. If a caterer is to be used, the caterer’s name must be on the application (See policy 1431-50.).

2.6. ClubsorOrganizationsregisteredwiththeRDRecreation Department may make a clubhouse reservation for once a week on a regular basis, subject to availability. Additional one-time reservations in the same week may be permitted at the discretion of the RD.

2.7. Clubs,OrganizationsandMutualsmaynotreserveTrust Property space on a recurring basis for holiday events. In case of a conflict, space will be awarded by lottery.

2.8. Thelimitationonprivatepartiesisintendedtolimitthe use of the clubhouse facilities to functions directly related to A/R’s. Functions honoring nonmembers, or relating to non-members, cannot be scheduled. Reservations and arrangements can only be made in person by an A/R.

2.9. AdultclassessponsoredbytheGRFwillbesupervised by the RD Recreation Department and will be given the same status as a reservation for recognized clubs. The use of a room or facility and its equipment by a regularly scheduled class will be available only to regularly enrolled students in that class. (See policy 1710-50.)

2.10. Individuals may not reserve any community facility on a regular basis.

2.11. All reserved activities in the clubhouses will be held between the hours of 7:30 a.m. and 10:00 p.m. Any event extending beyond these hours will be charged overtime at the current rate in accordance with the janitorial contract. In the event of overtime, a minimum of one-hour increments will be charged.

2.11.1. In order for arrangements to be made with the janitorial contractor to provide the appropriate number of staff, advance notice of possible overtime must be given by the A/R at the time the reservation is made.

3. CLUBHOUSE CLEANING STANDARDS

All clubs/organizations using GRF Trust kitchen facilities are held responsible for the cleaning of kitchens and kitchen equipment. All facilities and appliances are to be left clean and orderly.

3.1. Alldishesandsilverwarearetobeproperlywashed, dried and placed neatly in the cupboards and drawers.

3.2. Refrigerators,stovetops,ovens,coffeeurnsanddishwashers are to be left clean.

3.2.1. The coffee urns are to be assembled in a unit following cleaning and drying.

3.3. Counterandtabletopsaretobethoroughlyscrubbed and washed down.

3.4. Shelvesfromrefrigeratorsandstoveswhichhavebeen removed are to be replaced.

3.5. AllareasoftheClubhouseOne(1)PicnicAreamust be cleaned by the reserving A/R, except for the BBQ, which will be cleaned by the custodian.

When A/R’s or club/organization does not leave the kitchen facilities in a reasonably clean and sanitary condition, the clubhouse custodian will do the necessary cleaning and report time and cost involved to the RD Recreation Department. The A/R’s or club/organization having last used the facilities will be charged. Any such charge must be paid before the A/R or club/organization can make any further reservations for use of any Trust facility. The RD Recreation Department is authorized to refuse further use of the Trust facilities to any A/R or club/organization which does not comply with the cleaning standards. This authority includes the right to decide who has violated the regulation. The reports made by the clubhouse custodian may be used as evidence in this determination.

4. RESERVATIONS BY OUTSIDE ORGANIZATIONS

The Executive Director, with the Recreation Committee's approval, is authorized to permit outside organizations and persons to use the clubhouse facilities when a service will be performed which will be of benefit to the A/R’s.

4.1. This policy is interpreted to include, but not be restricted to, the following:

4.1.1. Elected Officials;

4.1.2. Utility company representatives;

4.1.3. Governmental Agencies; and

4.1.4. Special events.

4.2. The Executive Director is authorized to approve the following without the Recreation Committee's prior approval:

4.2.1. Registrar of Voters and official polling places.

5. AMPHITHEATER RESERVATIONS

All uses of the Amphitheater is are scheduled by the RD Recreation Department.

5.1 PrioritiesforAmphitheateruseare:

5.1.1. Golden Rain Foundation (GRF) and Mutual annual or special stockholder's meetings;

5.1.2. RD Recreation Department sponsored programs and public functions; or

5.1.3. Recognized club meetings and programs needing large seating capacity.

Any recognized political club of the GRF may obtain reservations for the Amphitheater when they desire to hold an event. The club sponsoring the meeting will be required to meet the following special conditions:

5.1.3.1. Accept full financial responsibility for any facilities or services provided at the request of the news media or the political organization involved;

5.1.3.2. Notifyanyconcernedindividualsthatguests other than the official party can be admitted only by individual invitation extended by a Member of GRF;

5.1.3.3. Give written notice to staff members where their participation or assistance is requested; and

5.1.3.4. Hire any staff needed to ensure the firepermit rules and regulations are enforced. These include capacity limits (2,500) and ensuring no one sits or stands in the aisles. The Security Services Director is responsible for making the necessary contacts with the Seal Beach Police Department and security personnel accompanying the official party.

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Facility Fees

1. FACILITIES AND AMENITIES (AMENITIES) FEE:

1.1. All GRF Members (owner & co-owner), Co-occupants and Qualified Permanent Residents are required to pay a one-time, non-refundable Amenities fee.

1.2. The Amenities fee for a GRF Member (owner & coowner), Co-occupant and Qualified Permanent Resident(s) coowner, represents a use fee for access and use of the Trust facilities, amenities, and participation in GRF activities.

1.3. Non-resident co-owners do not pay an Amenities fee and have no right to use any of the facilities or amenities except as a guest of a Member where allowed.

1.4. The Amenities fee is calculated as twenty-five (25) times the monthly GRF assessment and rounded up to the nearest dollar. The Amenities fee is reviewed annually and is implemented on January 1st of each year.

1.5. Existing GRF Member (owner & co-owner), Co-occupant non-owner(s) and Qualified Permanent Resident(s) may transfer from one unit to another without having to pay the Amenities fee again. They have thirty (30) days to complete the transfer.

1.5.1. If they relinquish their GRF membership for more than thirty (30) days, a new Amenities fee will need to be paid.

1.6. The Amenities fee shall be allocated as follows:

1.6.1. One-hundredFifty percent (10050%) into the GRF ReserveCapital Improvement Fund.

1.6.2. The Finance Committee will review the distribution of the Amenities fee for the following year’s budget as a part of the annual budgeting process. Fifty percent (50%) into the GRF Reserve Fund.