Notification of Proposed Changes
GRF GOVERNING DOCUMENT CHANGE
Per the action of the recent GRF Board and in accordance with Civil Code §4360, Notice of Approval, the Board hereby provides general notice to all Shareholders/ Members of the following proposed changes to GRF Governing Document 80-1937-1, Parking Rules (only sections that have been changed are included) and adoption of 20-5560-1, Surveillance Camera Policy. All Shareholders wishing to comment on the proposed changes may submit comments by either emailing them to the attention of the GRF Board to tiam@lwsb.com or mailing them to the Golden Rain Foundation, P. O. Box 2069, Seal Beach, CA 90740, Attn: Proposed Document Revisions. Please reference the name of the governing document on any correspondence submitted. All comments will be provided to the Board for review and consideration. The Board will take final action on the following proposed change on Tuesday, February 28 during the GRF Monthly Board of Directors meeting.
INFORMATION TECHNOLOGY SERVICES 20-5560-1, Surveillance Camera Policy Golden Rain Foundation (“GRF”) requires a clear and consistent policy regarding the administration of surveillance cameras installed within the community, specifically defined as the trust property (i.e. shared amenities). The following policy is intended to provide clear guidelines and procedures for storing footage and responding to requests to view footage, in order to protect GRF and its members.
2. GOVERNING LEGAL AUTHORITY
The Occupancy Agreement entered into between the Mutuals and all GRF members provides that GRF members will follow the policies created by the GRF Board, stating: 2.1. “The Member covenants that Member will preserve and promote the cooperative ownership principles on which the Corporation has been founded, abide by the Articles, Bylaws, rules and regulations of the Corporation and any amendments thereto, and by Member’s acts of cooperation with its other members bring about for Member and Member’s co-members a high standard in home and community conditions.” (Article 16).
3. SURVEILLANCE CAMERA STANDARDS 3.1. Scope Surveillance cameras shall not constitute an increase in security nor guarantee safety of persons or property within the community; rather members, residents and their guests shall be solely responsible for protection of his/her property and for ensuring his/her own safety. GRF and its Board, agents or representatives are not required to monitor or view live surveillance or recorded surveillance footage.
3.2. Installation, Placement and Maintenance Surveillance cameras monitoring the community, including, without limitation, the clubhouses, pools and surrounding areas, amphitheater, and all other shared amenities, may be installed at the discretion of the Board. The primary purpose of the surveillance cameras is to: (i) increase and maintain surveillance within the community, (ii) identify, monitor, and enforce the governing documents, (iii) deter vandalism and other criminal acts, and (iv) to improve the desirability and property values of the community as a whole.
3.3. Surveillance cameras are positioned so as not to willfully intrude on a member’s property or privacy. Surveillance cameras and equipment shall not be tampered with or altered by members, residents, or their guests. GRF shall be responsible for maintenance, repair and replacement of cameras and equipment.
3.4. Member Access to Recordings Access to live video surveillance and/or any recorded video shall be limited to the Board and GRF’s staff. Members are not entitled to review or obtain copies of video recordings, if any, unless GRF is otherwise instructed by law enforcement, subpoena, or court order. In the event GRF is required by law, subpoena, or court order to release the video recordings, the requesting member shall reimburse GRF for any and all actual costs incurred in the production and/or copying of same and GRF may recover the amount of its actual costs by levying a Reimbursement Special Assessment.
3.5. Other Access to Recordings If access to video surveillance is requested for the purpose of law enforcement investigation due to criminal activity or potential criminal activity, a copy of the pertinent footage related to the investigation will be provided to the law enforcement officials.
3.6. Custody and Retention of Video/Audio Recordings Unless otherwise instructed by a court order, subpoena, or law, GRF is under no obligation to keep, maintain or store video recordings. Video surveillance footage may automatically be erased or overwritten by the recording device when capacity of the device has been exhausted or upon expiration of the retention period, up to thirty (30) days. Specific video recordings relating to evidence or investigations required to be retained, or which the Board determines to retained in its sole discretion, may be copied onto portable media and stored
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SECURITY 80-1937-1, Parking - Rules 2. GENERAL RULES The following Parking Rules are enforced and are applicable to all persons owning, controlling or operating vehicles on Golden Rain Foundation (GRF) TRUST PROPERTY. This refers to the streets, sidewalks, parking areas, clubhouses, grounds, and other amenities overseen by GRF.
2.4. Documentation 2.4.2. Any vehicle motor without proof of required current valid State registration may not be parked on TRUST PROPERTY at any time.
2.5. Requirements 2.5.12. Trailers not hitched to a vehicle are not permitted to be parked on TRUST PROPERTY except as noted in 5.4. 4. SPECIFIC VEHICLE TYPES 4.2. Golf Carts and LSVs 4.2.3. Parking on a sidewalk by GOLF CARTS AND LSVs is are prohibited from parking on a sidewalk.
4.3. Bicycles and Electric Bicycles
4.3.4. Parking on a sidewalk by BICYCLES or ELECTRIC BICYCLES is are prohibited from parking on a sidewalk.
4.4.3. Parking a MOBILITY SCOOTERS on a sidewalk is are prohibited from parking on a sidewalk.
4.5. RECREATIONAL VEHICLES (RV) or VEHICLE USED FOR RECREATION (VUFR) 4.5.2. The RV or VUFR cannot be parked for more than 72 (seventy-two) hours on trust streets.
4.5.4. The RV or VUFR must be parked with engine and accessory equipment (e.g., exterior lights, air conditioner, audio and video equipment) shut off. The generator may be used while loading or unloading the vehicle and ONLY between the hours of 8:00 a.m. and 8:00 p.m. when parked on trust streets. 5. TRUST PROPERTY PARKING AREAS 5.2. Clubhouse Two 5.2.1. Parking in the lot next to the Woodshop and car wash
is prohibited between 11:00 p.m. and 7:00 a.m.
5.2.3. Parking is permitted up to 72 (seventy-two) hours in the lot between the clubhouse and the RV lot if the vehicle displays an official GRF decal or an unexpired short-term entry pass issued by the Security Department.
No RVs are allowed to park overnight near Clubhouse Two, except as stated in 5.2.3.
5.3. Clubhouses Three and Four
5.3.1. No overnight parking allowed, except for The Radio Club Yellow Emergency Van 3 and contractor vehicles as authorized by GRF. Overnight parking is prohibited with the exception of those vehicles permitted by the Security Department, i.e. GRF busses, Radio Club Emergency Van, Innovative Cleaning Services Vehicles.
5.3.2. No RVs are allowed to park overnight near clubhouses three and four. Participants in a sanctioned overnight bus tours may park their vehicles in Clubhouse Three parking lot for up to seventy-two (72) hours. An authorized permit must be displayed on dash.
5.3.3. RVs and VUFRs may be permitted to park in the extended lot (where the GRF busses are stationed) for up to fourteen (14) days as noted in 5.4.1.
5.4. Designated Temporary RV Parking Area
5.4.1. Designated Temporary RV – VUFR Parking The Three (3) approved locations within the Clubhouse Four (4) parking lot are for temporary RV and VUFR use, subject to the terms and conditions noted in this policy.
Available permit parking is limited. Spaces are allotted on a “first-come-first-served” basis.
Exception: The Radio Club Yellow Emergency Van Innovative Cleaning Service Vehicles 5.4.2. Identification All RVs and VUFRs must be registered with the Recreation Department and display the Parking Permit in order to park in the noted locations. If the RV and VUFR does not have a windshield, the identification must be placed on the king pin of a fifth wheel or the tongue of a trailer.
5.4.3. RVs and VUFRs 5.4.3.1. Shareholders/Members and Guests may park an RV or VUFR temporarily in the noted locations for the purpose of loading and unloading and preparing the vehicle for travel or storage subject to these Rules and Regulations.
5.4.3.2. Notification – Shareholders/Members and Guests must notify Security Department immediately when entering the community with their RV and VUFR. This notification is required in order to park temporarily for a term as follows: 5.4.3.3. Maximum Consecutive Nights Shareholders/Members may park one (1) RV (and boat or trailer) or VUFR at a time temporarily in the approved location within Clubhouse Four (4) parking lot for a maximum of fourteen (14) days at a charge. An additional third week may be approved at an additional fee (see rate card)*. A second term will be allowed within twelve calendar months provided that the RV or VUFR has been out of the community for no less than one hundred eighty (180) days.
Guests may park one (1) RV (and boat or trailer) or VUFR at a time temporarily in the approved location within Clubhouse Four (4) parking lot for a maximum of fourteen (14) days at a charge. An additional third week may be approved at an additional fee (see rate card)*. Vehicle must be removed at the expiration of approved stay. Failure to comply will result in immediate towing of the vehicle at the owner’s expense and/or withholding of security deposit.
5.4.3.4. In the event of an unexpected medical and or mechanical emergency, the Security Chief, Deputy Security Chief, or the Executive Director may grant a limited extension not to exceed seventy-two (72) hours.
EXCEPTION: Watch commander or Deputy Chief may grant extension until return of the Security Chief or Executive Director.
5.4.3.5. The Security Chief must take a monthly report of all permitted vehicles to the Security Bus and Traffic Committee (SBT).
5.4.4. Use of an RV or VUFR 5.4.4.1. Shareholder/Members and Guests may not live in a RV or VUFR parked in the community lots. This includes sleeping, cooking or any other activities not associated with preparation of the vehicle for travel or storage. No barbeques or exterior cooking is permitted.
5.4.4.2. No animal or child shall be left alone in a vehicle at any time.
5.4.5. Safety Requirements – All sections of the California Vehicle Code that are applicable to RVs and VUFRs shall be adhered to while parked in the community.
5.4.6. Parking Charges for RV or VUFR (see rate card)*.
5.4.6.1. Shareholder/Members and or/guests will be charged a fee and requested to submit a security deposit (see rate card)*.
5.4.6.2. Payment and security deposit will be collected by the Recreation Department at the time the Parking Permit is issued.
5.3.1.1.5.4.6.3. A second term will be allowed within twelve calendar months provided that the RV or VUFR has been out of the community for no less than one hundred eighty (180) days.
5.4.5.5. Building Five, Clubhouse Six, Healthcare Center, Administration and Alley 5.4.1.5.5.1. No overnight parking is permitted, except for GRF Security Vehicles, CARE ambulances, Leisure World Pharmacy delivery vehicles; two (2) healthcare vehicles; the vehicle used by the 24-Hour Nurse; the HCC Golf Cart, GRF vehicles and contractor vehicles as authorized by GRF.
5.4.2.5.5.2. Parking spaces in the Health Care Center parking lot, unless otherwise marked, will be for AUTHORIZED RESIDENTS and VISITORS of Leisure World Seal Beach during business hours.
5.4.3.5.5.3. No RVs are allowed to park overnight in any space near building five, Clubhouse Six, the healthcare center, the administration building and the alley.
5.5.5.6. Amphitheater 5.5.1.5.6.1. Only employees of GRF or the Healthcare Center (HCC) may park in designated employee parking from 7 a.m. to 6 p.m. Monday to Friday.
5.5.2.5.6.2. AUTHORIZED RESIDENTS may only park in spaces marked for 'Staff' or “HCC” from 6 p.m. until 11 p.m. Monday through Friday, and from 7 a.m. until 11 p.m. Saturday and Sunday.
5.5.3.5.6.3. No overnight parking is allowed.
5.5.4.5.6.4. Visitors are only allowed to park in the Amphitheater parking lot during GRF-sponsored special events.
5.5.5.5.6.5. The parking space designated for the HCC 24-Hour Nurse may never be used by anyone else except that employee and the HCC Golf Cart. 6. SPECIAL CIRCUMSTANCES 6.4. All vVehicles must may be washed at the car and RV washing areas behind Clubhouse Two. The vehicle must be owned by the AUTHORIZED RESIDENT and must display a GRF-issued decal. 7. TOWING
The Security Department has been authorized by the GRF Board of Directors to enforce the traffic rules of this community in compliance with California Vehicle Code Section 22658, which may result in the towing of a vehicle at the vehicle owner’s expense.
7.2. OTHER PARKING VIOLATIONS SUBJECT TO TOWING Any vehicle issued a Community Rules Violation notice shall be subject to towing 72 hours after the citation has been posted.
7.2.1. Any RV or VUFR that has exceeded its fourteen (14) day permit shall be towed at the owner’s expense unless an additional third week has been approved at a charge (see rate card)*.
