Recap of GRF Board Activity, Feb. 22
Approved Consent Agenda:
MOVED and approved the consent agenda, including minutes of the Recreation Committee Meeting of Jan. 3, minutes of the Physical Property Committee Meeting of Jan. 5, minutes of the GRF Administration Committee Meeting of Jan. 6, minutes of the GRF Board Meeting of Jan. 25, acceptance of the Interim FinancialStatementfromJanuary and approval of Reserve Funds Investment Purchase.
General Emergency Item—Economic Adjustment Increase:
MOVED to add the Emergency Item-Economic Adjustment Increase to the Board agenda. MOVED to ratify the GRF Board of Directors approval of a 5 percent hourly economic adjustment increase effective Feb. 28 for all positions except directors.
GRF Meeting Face Mask Requirements: MOVED to affirm the Board vote to amend the requirement for face masks to be worn in GRF indoor amenity venues to comply with current State mandate. MOVED to continue the requirement that a face mask be properly worn in all Trust Property business buildings. MOVED to continue the requirement that a face mask be properly worn in all meetings where GRF staff are in physical attendance.
Approval Re-establishing 1.8AcresKnownasMiniFarms:
MOVED to request Physical Properties provide a Scope of Work and estimated cost to rebuild the Mini Farm at the 1.8 Acres and to send to the Board for final approval.
Operating Funds—Approval Cyber Security Remediations: MOVEDtoapprovetheproposed professional hours and software licenses for a total of $190,496 using operating funds, and hardware procurement for a total cost of $239,190 from Reserve Funding.
Communication/IT Committee Approval Annual Report Elimination: MOVED to approve the elimination of the annual report from the Communications Production schedule.
Amend 20-2806-1, Community Publications: MOVED to amend 20-2806-1, Community Publications, updating and clarifying document language, as presented.
GRF Administration Committee Approval New HMO Health Plan “Select”: MOVED to approve the renewal of the following GRF employee benefit plans for the plan year beginning April 1, 2022, through March 31, 2023:
• Anthem Blue Cross Medical HMO-Low, HMO-High
• Add Anthem HMO-Select as recommended
• Guardian Dental HMO and PPO Plans
• Guardian VSP Vision Plan
• Guardian Basic Life and AD& D Insurance Plan
• Guardian Long Term Disability Plan
• Guardian Accident and Critical Illness Plan
• Guardian Hospital Indemnity
• Guardian Employee Assistance Plan
• Guardian Voluntary Life Plan
• VPI/Nationwide Voluntary Pet Insurance Plan
• United Pet Care Pet Discount Program
• Reimbursement of up to $750 hospitalization cost annually per employee.
• Flexible Spending Account Plan
• Dependent Care FSA Plan Capital Funding Request— Purchase of Trailer for Emergency Supplies: MOVED to approve the purchase of the trailer from Golden West Trailer Sales to store the emergency supplies for Golden Rain Foundation employees, currently stored in two outdoor sheds for a cost of $12,534.50 and adding a 10 percent contingency of $1,253.45 for any extras, for a total cost not to exceed $13,787.95 from Capital Funding.
Code of Ethics: MOVED to amend30-5092-1,CodeofEthics, updating document language, as presented.
Plan Investment Administrative Committee: MOVED to amend 30-5155-3, Plan Investment Administrative Committee, updating document language, as presented Finance Committee Amend 40-5061-2, Fees: After a brief discussion, the Board sent it back to the Committee for further review and to bring it back to the next scheduled Board meeting.
Amend 40-2115-2, Copy and Supply Center: MOVED to amend 40-2115-2, Copy and Supply Center-Fee, updating Golden Age Foundation will be billed monthly, as presented.
Mutual Administration Committee Approval 2022 Senior Resource Focus: MOVED to approve the Member Resources 2022 Senior Resource Focus be printed in LW Weekly as a oncea- month series informational guide.
Approval New Buyer Information Packet: MOVED to approve theNewBuyerInformation Packet, as amended.
Physical Property Committee Capital Funding Request — Clearing Out Mini Farms At 1.8 Acres: MOVED to award a contract to J and J Landscaping to clear out all farm material, taper soil to sidewalk and flatten the area at 1.8 Acres for a cost not to exceed $14,630, Capital Fundings and to authorize the President to sign the contract.
Amend Policy 30-5041-5, Real Trust Property Acreage: After a brief discussion, the Board willsendthisbacktotheCommittee for further review and bring it back to the next scheduled Board meeting.
Recreation Committee Janitorial Contract Extension— Innovative Cleaning Service: MOVED to approve the extension of the Innovative Cleaning Services Janitorial contract through Dec. 31, 2022, as presented and to authorize the President to sign the contract.
Reserve Funding Request— Clubhouse 1 Ice Machine: MOVED to approve the purchase of a new ice machine for Clubhouse 1 from Norm’s Refrigeration & Ice Equipment at a cost not to exceed $4,154.49, as presented AmendPolicy70-1429.01-1, Golf Course Regulations: After a brief discussion, the Board will send it back to the Committee for further review and bring it back to the next scheduled Board meeting.
Security, Bus & Traffic Committee Amend Policy 80-1937-1, Parking- Rules: This item has been removed from the agenda and will be brought back to the next scheduled meeting.
Final Vote - Amend Policy 80-5580-1, Entry Passes-Rules:
MOVED to amend 80-5580-1, Entry Passes-Rules, updating the instructions for display of the entry pass and adding Renter/ Lessee’s do not receive annual entry passes, as presented.
