Recap of GRF Board Activity, Dec. 21
Approved Consent Agenda MOVED and approved the consent agenda including the minutes of the following meetings: Recreation Committee, Nov. 1; Physical Property Committee, Nov. 3; GRF Administration Committee, Nov. 4; GRF Board, Nov. 23. Plus, the acceptance of the Financial Statement, November, and approval of Capital Funds Investment Purchase.
Ad Hoc Report Dissolution of Management Service and Contract Ad Hoc Committee: MOVED to accept the Management Service and Contract Ad hoc Committee’s final report and formally recognize the dissolution of the Committee. General Emergency Item–Approve the Non-Budgeted Operating Funds for PayScale Contract: MOVED to accept the emergency item regarding PayScale to be added to the agenda, as presented. Emergency Item–Approve the Non-Budgeted Operating Funds for PayScale Contract: MOVED to approve the Pay-Scale contract for a one-year subscription contract at a cost not to exceed $5,875, funds to come from Operating Budget, and to authorize the GRF President to sign the contract. Workers’ Compensation Policy Renewal: MOVED to approve renewal of the policy for Workers’ Compensation Coverage, with Cypress Insurance Company, Berkshire Hathaway Homestate Companies, for the 2022 policy year, in the amount of $201,199, and authorize the President to sign the required documents.
GRF Administration Capital Funding Request-Emergency Supply: MOVED to approve the purchase of emergency supplies, not to exceed $10,000, from Operational Funding. Approval 40-1500-6, Council on Aging (GAF) – Lease Agreement: MOVED to approve the lease of Trust property commonly identified as 248 square feet of space adjacent to the Café in Building five to GAF for the annual lease rate of $1. Space will be used by OC Social Service personnel from Adult Protective Services, The Council on Aging and Alzheimer’s of OC to provide social service assistance and support to GRF Members, with assistance from GAF and the GRF Member Resources & Assistance Liaison. It was further moved to authorize the President to sign. Approval for Background Screening Service: MOVED to approve the cancellation of services conducted by Employers Choice, providing 30 days written notice upon approval, and authorize the signing of an agreement by the Human Resources director with ADP for its Screening Solutions for GRF background screening vendor to begin as soon as implementation can be initiated. Amend Policy 30-5092-3, BOD Censure Procedure: MOVED to amend 30-5092-3, BOD Censure Procedure, amending language throughout the document also including the two-thirds vote chart, as presented.
Physical Property Reserve Funding Request– HVAC in Clubhouse six, Upstairs: MOVED to award a contract to County Heating and Air Inc to replace the HVAC systems at Clubhouse six upstairs, per the recommended specifications by SPEC Engineering, for a cost of $229,321 and adding a 10 percent contingency $22,932 for permits and any unseen extras, total cost not to exceed $252,253, funding from Reserves, and authorize the President sign the contract.
Capital Funding Request– Aquatic Center: MOVED to approve additional Capital Funding in the amount of $1,325,000 to complete the Aquatic Center Locker and Equipment Rooms project and authorize the President to sign the needed contracts. Recreation FINAL VOTE: Amend Policy 70-1429.02-1, Golf Course Rules: MOVED to amend policy 70-1429.02-1, Golf Course Rules, updating document language, adding no dogs allowed on the golf course and Authorized Residents not playing shall not cross the golf course, as presented.
Security, Bus & Traffic CapitalFundingRequest–Speed Cushions: CONCURRED to send back to Security, Bus & Traffic Committee and Physical Property Committee.
