Tentative GRF Board of Directors Monthly Meeting Agenda
Tuesday, Nov. 23, 10 a.m.
Clubhouse 4 and via Livestream
To view the live GRF Board meeting, go to www.lwsb. com. The tab will be active at 9:45 a.m. on the day of the meeting. The livestreaming uses YouTube live and terminates at the close of the meeting.
1. Call to Order/Pledge of Allegiance Anna Derby and Carl Kennedy
2. Roll Call
3. President’s Announcements
4. Seal Beach City Council Member’s Update
5. Shareholder/Member Comments Note: Foundation Shareholders/Members are permitted to make comments before the meeting business of the Board begins. The Open Meeting Act allows boards of directors to establish reasonable time limits for the open forum and for speakers to address the board. (Civ. Code §4925(b).)
6. Consent Calendar a. Committee/Board meetings for October i. Minutes of the Recreation Committee, Oct. 4 ii. Minutes of the GRF Administration Committee, Oct. 7 iii. Minutes of the Finance Committee, Oct. 18 b. Minutes of the GRF Board of Directors meeting, Oct. 26 c. November GRF Board Report, dated Nov. 23
7. Ad Hoc Reports a. Governing Document Ad Hoc Committee b. Management Services and Contract Ad Hoc Committee c. Strategic Planning Ad Hoc Committee d. Website Ad Hoc Committee
8. New Business a. General i. Approval Management Agreement—Carolyn Miller ii. Approval Full-Time Position—RV Lot and Communications Coordinator b. Communications/IT Committee i. Approval Agreement—LW Weekly Digitization of 1962-
1999 Microfilm c. Finance Committee i. Approval Lease Agreements:
1. Policy 40-1490-6, Friends of the Library Club
2. Policy 40-1491-6, Genealogy Club
3. Policy 40-1492-6, Golden Age Foundation
4. Policy 40-1493-6, Historical Society Club
5. Policy 40-1494-6, Radio Club
6. Policy 40-1495-6, Theater Club
7. Policy 40-1496-6, Rolling Thunder Club
8. Policy 40-1497-6, Video Producers Club
9. Policy 40-1498-6, Mutual 8
10. Policy 40-1487-6, RV Lot ii. Amend Policy 40-5061-2, Fees iii. TENTATIVE VOTE: Amend Policy 40-5580-2, Entry Passes—Fees d. GRF Administration Committee i. Approval for Emergency Supplies ii. Approval Trust Property Usage iii. Building 5, Room Renovation for pending lease iv. Approval for Phases 3 and 4—Administration Office and Workstation e. Physical Property Committee i. Approve Upstairs HVAC in Clubhouse 6 ii. Amend Policy 30-5041-5, Real Trust Property Acreage f. Recreation Committee i. Approval Clubhouse 1—Cooking Range Replacement ii. Approval Golden Age Foundation Tax Program 2022 iii. Approval on Clubhouses 1 and 2 Woodshop iv. FINAL VOTE: Amend Policy 70-1429.02-1, Golf Course Rules g. Security, Bus & Traffic Committee i. Amend Policy 80-1937-2, Parking—Fines ii. Rescind Policy 80-1927.01-2, Fees for Parking Violations on Trust Property iii. Rescind Policy 80-1927.02-3, Parking Rules for Trust Property
9. Board Member Comments
10. Next Meeting The next regular GRF Board of Directors meeting is scheduled for Dec. 21 in Clubhouse 4 and via Zoom.
11. Adjournment
