Recap of GRF Board Activity, Sept. 28

CONSENT AGENDA MOVED and approved the consent agenda, including minutes of the Aug. 16 Finance Committee meeting; minutes of the Aug. 5 GRF Administration Committee board meeting; minutes of the Aug. 17 Special Recreation Committee board meeting; minutes of the Aug. 24 GRF Board meeting; the GRF Board Report dated Sept. 28; the acceptance of the Financial Statement, August, for audit; and the approval for Capital and Reserve funds investment purchase.

GENERAL Primary and Main Sewer Line R& M Responsibilities: MOVED to approve, effective immediately, GRF, through its Board of Directors, shall maintain, repair and manage the main and primary sewer lines.

Indoor Trust Property Face Masks Required: MOVED to ratify the actions taken by the executive director on Sept. 9, in the promotion of community public safety, to require that a face mask must be worn while within any Trust Property building.

MOVED to extend the face mask requirement until the next GRF Board meeting, at which time the Board will consider prevalent public health and safety conditions for possible extension.

Approval for Software Requirements Document: MOVED to conceptually approve a need to consolidate core software programs identified as the Customer Relationship Management (CRM) and the Enterprise Resource Planning (ERP). It was further moved to approve the executive director’s use of existing staff for this project, with a goal of presenting the document for committee review in the first quarter of 2022.

ARCHITECTURAL DESIGN AND REVIEW COMMITTEE Holiday Lighting and Decorations Contract: MOVED to approve the holiday lighting and decorations contract for 2021 be awarded to Magical Holiday Designs in an amount not to exceed $25,195.

Amend 10-5160-3, Architectural Design and Review Committee Charter: MOVED to amend 10-5160-3, Architectural Design and Review Committee Charter, adding an additional goal, amending the meeting schedule and specifying drought-tolerant plants, as presented.

COMMUNICATIONS & IT COMMITTEE Reserve Funding Request— Surveillance Cameras: MOVED to approve the purchase of 16 Panasonic dome cameras at a cost not to exceed $6,000, Reserve Funds.

FINANCE COMMITTEE Approval of the Proposed 2022OperatingBudget:MOVED to approve the proposed 2022 Operating Budget, as presented.

GRF ADMINISTRATION COMMITTEE Amend 30-5026-3, GRF Election of Officers: CONCURRED to remove from the agenda and send back to GRF Administration Committee 30-5026-3, GRF Election of Officers, for further review.

MUTUAL ADMINISTRATION COMMITTEE Amend 50-1670-4, Leisure World Buying and Selling Handout: MOVED to amend 50-1670-4, Leisure World Buying and Selling Handout, as presented and posted to the Leisure World website.

Amend 50-1672-4, Property and Liability Insurance Information Book: CONCURRED to remove from the agenda and send back to Mutual Administration Committee 50-1672-4, Property and Liability Insurance Information Book, for further review.

PHYSICAL PROPERTY COMMITTEE Hand Railing—Administration Building: MOVED to award a contract to MJ Jurado for the changes proposed by ADA Inspection Plus, dated May 5, at the Administration Building for a cost of $37,400 and adding a contingency of $1,000 for a total cost not to exceed $38,400, Capital Funds, and authorize the president to sign the contract.

Amend 60-5130-3, Committee Charter: MOVED to amend 60-5130-3, Committee Charter, updating document language, updating the cost center numbers, and adding cost center 575 Trust Property Labor, as presented.

RECREATION COMMITTEE Request Clubhouse 3 Sewing Room Renovation, Enhancement and Equipment Replacements (Reserve and Capital Funding): MOVED to approve the renovation, enhancement and replacement of Trust Property assets and/or components of such assets of the project identified as the Clubhouse 3 Sewing Room in the amounts of $47,410, Reserve Funds, and $22,000, Capital Funds, for a total project cost of $69,410, as well as authorize the president to sign any contracts and the executive director to purchase all parts and materials associated with the project.

TENTATIVE VOTE: Amend 70-1429.02-1, Golf Course Rules: MOVED to amend 70-1429.02-1, Golf Course Rules, adding to the rules that athletic shoes must be worn on the golf course at all times, as presented, pending a 28-day notification to the members, with a final decision by the GRF Board of Directors on Nov. 23.

SECURITY, BUS & TRAFFIC COMMITTEE TENTATIVE VOTE: Amend 80-5580-1, Entry Passes—Rules: MOVED to amend 80-5580-1, Entry Passes—Rules, updating the instructions for display of the entry pass and adding that R/Ls do not receive annual entry passes, as presented, pending a 28-day notification to the members, with a final decision by the GRF Board of Directors on Nov. 23.

WEBSITE REDESIGN AD HOC COMMITTEE Wikipedia Page update: MOVED to approve the draft Wikipedia page to be uploaded to the Wikipedia site, as presented.