Take steps now to reserve meeting space in LW clubhouses this year

LW CLUBS

GRF clubs and organizations usually must renew their standings yearly, but last year was an exception.

LW is beginning to return to in-person meetings in hopes of being able to resume all favorite activities around mid-June.

In anticipation of that, the Recreation Department has begun renewing clubs by appointment only. Staff is asking for patience as the goal is to accomplish a year’s worth in a month. More than 200 clubs need to be renewed, and staff seeks to process as many as possible in one month.

Clubs need to do the following to reserve clubhouse space:

• Clubs on the email contact list have been sent a Club Officers Renewal Form to complete and return to the Recreation Office. The club president or authorized signer should do that as soon as possible.

• Clubs that did not receive the form should have a representative email andrewd@llwsb.com, call (562) 431-6586, ext. 326, or pick up a form in Building 5.

• Once Recreation receives a completed form, it will contact the club as soon as possible for an appointment.

Several clubs will be affected by the repurposing of space, which will necessitate reducing some reservations to accommodate everyone equitably. Clubs will be limited to meeting no more than once a week for the foreseeable future. Recurring reservations during holiday times (Christmas and Thanksgiving) are no longer permitted. They must be booked each year no more than three months before the holiday and a lottery will be held if there are multiple requests for the same venues and dates.

Clubs that no longer intend to meet are asked to notify Recreation with a written notice of disbandment as soon as possible so it can offer space to others. For more information, contact kathyt@lwsb.com.