Recap of GRF Activity, Feb. 23

Approved Consent Agenda:

MOVED and duly approved the Committee/Board meeting minutes for the month of January: the minutes of the Jan. 4 Recreation Committee Board meeting; the minutes of the Jan. 8 Executive Committee Board meeting; the minutes of the Jan. 15 Finance Committee Board meeting; the minutes of the GRF Board of Directors meeting, dated Jan. 26; the minutes of the Special GRF Board of Directors meeting, dated Jan. 29; the GRF Board Report, dated Feb. 23; acceptance of the Financial Statements, January, for Audit, the Reserve Funds Investment Purchase, and the Capital funds Investment Purchase.

General—Assignment and Assumption of Lease: MOVED to approve the Assignment and Assumption of agreement by Monarch Management Services and authorize the President to sign the agreement.

Consent Calendar: AB 3182:

MOVED to approve the consent agenda of proposed AB 3182 subcommittee amendments including: amend 30-1022-3, Petitions; TENTATIVE VOTE: amend 70-1406-1, Limitations on Use of Trust Property—Rules (pending a 28-day notification to the members and a final decision by the GRF Board of Directors on April 5); amend 70-1429.02-1, Golf Course Rules, 70-1468-1; amend Swimming Pool Rules; and amend 70-2504-1, The Library—Rules.

The Board concurred to refer 70-1400-1, Use of GRF (Trust) Facilities, to the AB 3182 subcommittee for review.

Executive Committee— 401(k) Benefits Renewal: MOVED to approve to terminate the 401(k) plan investment advisory services with the current advisor, LPL Financial, as soon as the existing agreement allows for termination and that advisory services be approved for Burnham Gibson Wealth Advisors to act as advisors as soon as practical.

Executive Committee— Employee Health Benefits Renewal: MOVED to approve renewal of the following GRF employee benefits plans for the plan year beginning April 1 and ending March 31, 2022: Anthem Blue Cross Medical new Low and existing High HMO Plans (Option A); Guardian Dental HMO and PPO Plans; VSP Vision Plan; Basic Life and AD& D Insurance Plan; Long Term Disability Plan; Accident and Critical Illness Plan; Hospital Indemnity; Employee Assistance Plan; Voluntary Life Plan; VPI/Nationwide Voluntary Pet Insurance Plan; United Pet Care Pet Discount Program; reimbursement of up to $750 hospitalization cost annually per employee; and Flexible Spending Account Plan.

Executive Committee— Amend 30-1220-1, Resident Specialist: MOVED to amend 30-1220-1, Sub-committee Member/ Owner (M/O) Specialist, stating that Member/Owners appointed to a GRF standing or subcommittee must reside in the community and that Renter/Lessees, Co-occupants and Qualified Permanent Residents may not serve as a Specialist, as presented.

Executive Committee— TENTATIVE VOTE: Amend 30-5093-2, Member/Owner (M/O) Renter/Lessee (R/L) Rules of Conduct, Non-compliance with Rules of Conduct— Fines and Penalties: MOVED to amend 30-5093-2, Member/Owner (M/O) Renter/ Lessee (R/L) Rules of Conduct, Non-compliance with Rules of Conduct—Fines and Penalties, clarifying document language, the review process of egregious offences, and specifying that GRF-contracted service providers will be protected while on Trust Property or while working in Mutuals, as presented.

Finance Committee—Capital Funding Request—Purchasing Office Improvements: MOVED to approve the purchase of workstations outlined, per the plans from Talimar Systems, for office improvement of the Purchasing Department using Capital Funds, not to exceed $3,000.

Physical Property Committee— Capital Funding Request— Turtle Lake, Electric Power: MOVED to award a contract to Schlick Services to install a freestanding 100-amp pedestal at the Golf Course to serve the fountains at Turtle Lake, for a cost of $7,341, adding $2,000 for contingencies, for a total cost not to exceed $9,341, Capital funding, and authorize the President sign the contract.

Physical Property Committee— Reserve Funding Request—RV Lot, Entrance: MOVED to award a contract to MJ Jurado for the replacement and modification of the existing entrance at the RV Lot, adding Reserve Funds in the amount of $67,940 to the previously approved $23,600, totaling $91,540 including contingencies, Reserve funding, and authorize the President sign the contract.

Physical Property Committee— Reserve Funding Request—Service Maintenance, Gate: MOVED to award a contract to MJ Jurado for the replacement of the existing entrance gate with an automatic opener, at the Service Mantenance Yard, for a cost not to exceed $20,000, Reserve Funding, and authorize the President sign the contract.

Recreation Committee— Acceptance of GAF Donation, Clubhouse 4, Ice Machine: MOVED to accept the generous donation from the Golden Age Foundation, in the amount of $6,500, for the purchase and installation of an ice machine and dispenser in Clubhouse 4.

Recreation Committee— Reserve and Capital Funding Requests—Clubhouse 2, Pool and Game, Renovation and Enhancement: MOVED to approve the project identified as Clubhouse 2, Pool and Game Room Renovation and Enhancements, for amounts not to exceed: Reserves, $189,688, representing scheduled, accelerated and nonscheduled replacement and/or extending the useful life of assets and/or components of assets; and Capital, $74,883, for the purchase of new assets.

MOVED to authorize the Executive Director to initiate the purchases and/or contracts required to complete the scope of work to the approved budget.

Recreation Committee— Capital Funding Request— Clubhouses 3 and 6, Outdoor Patio Areas: MOVED to approve the retention of professional design services, by Mission Landscape Architecture, at an expense not to exceed $25,0000, Capital Funding. The Executive Director is authorized to indicate the proposed scope for Trust Property commonly identified as: Trust Property known as Clubhouse 3, south entrance patio; Clubhouse 3, Veterans Plaza area; Clubhouse 6, east side patio; and Clubhouse 6, parking lot, marquee. All work products are to be in conjunction with applicable committee oversite, with final concepts to be submitted to the Board for review and consideration.

Recreation Committee— Approve Temporary Use of Trust Property, Tax Preparation: MOVED to approve the exclusive use of Trust Property identified as Clubhouse 3, Knowledge and Learning Center, from March 1 to May 31 for the sole purpose of tax-preparation services provided through the Golden Age Foundation, under the terms and conditions of Exhibits A and B and authorize the President to sign the temporary- use lease agreement.

Consent Agenda: Security, Bus & Traffic Committee: MOVED to TENTATIVE VOTE: adopt 80-5580-1, Entry Passes— Rules; adopt 80-5580-3, Entry Passes—Procedures;. TENTATIVE VOTE: adopt 80-1930-1, Traffic—Rules; adopt 80-1930-3, Traffic—Procedures. TENTATIVE VOTE: adopt 80-1937-1, Parking—Rules. TENTATIVE VOTE: adopt 80-1937-2, Parking— Fines. All are pending a 28-day notification to the members and a final decision by the GRF Board of Directors on April 5. The Board concurred to refer 40-5580-2, Entry Passes—Fees, to the Finance Committee for a work-study meeting.

MOVED to rescind the following governing documents: 80-5536-1, Guest Passes; 80-1920-1, Traffic Rules and Regulations; 80-1925-1, Traffic Rules and Regulations—Enforcement on Trust Property; 80-1927-1, Parking Rules for Trust Property; and 80-1928-1, Golf Cart and Low Speed Vehicle Rules, pending a 28-day notification to the members and a final decision by the GRF Board of Directors on April 5.